Notice of Annual General Meeting
Notice is hereby given that the 11th Annual General Meeting of the Members of Peninsula Kingswood Country Golf Club Ltd will be held in the Clubhouse on Sunday 15 September 2024 at 10:00am.
Order of Business:
- Confirmation of the Minutes of the Previous Annual General Meeting
- To receive, consider and adopt the Annual Report, Accounts and Balance Sheet for the year ended 30 April 2024
- Pursuant to the Club’s constitution, Mr. Robert Dowling is elected life member of the Club
- To consider any other Business that may be legally brought before the Meeting.
- The election of two (2) Ordinary Board Members:
| Nominee | Proposer | Seconder |
| Timothy Murray | Jennifer Picking | Christopher Hansen |
| Timothy Shearwood | Simon McCarthy | Patrick Malcolm |
As there are two (2) nominations for two (2) positions, a vote will not be required.
Voting for the following items will be conducted online and is now open:
- Confirmation of the Minutes of the Previous Annual General Meeting
- To receive, consider and adopt the Annual Report, Accounts and Balance Sheet for the year ended 30 April 2024
- Pursuant to the Club’s constitution, Mr. Robert Dowling is elected life member of the Club
Each eligible member will be emailed a unique link to access voting. Should a voting link not be received within 24 hours, please advise Brad Groves – Company Secretary via email brad@peninsulakingswood.com.au
For members unable to access online voting, printed forms can be requested via the above email. Please note completed forms will need to be received by closure of voting. Please allow sufficient time for mail delivery.
Online voting closes Wednesday 11 September at 10am. For members attending the Annual General Meeting, voting will be available on the day. Results will be announced following the conclusion of voting.
Additional Information
- Proxy voting is available.
In accordance with Rule 39 of the Constitution, a member may appoint the Chairperson or another person as their proxy. Failure to name a proxy in any proxy form lodged by a member will be deemed to be an appointment by that member of the Chairperson.
A proxy form accompanies the Notice of Meeting. Additional proxy forms may be obtained by contacting the Company Secretary (brad@peninsulakingswood.com.au)
Proxy forms must be completed, signed and returned to the Club by any of the following means:
- By placing the proxy form in the voting box at reception desk in the Clubhouse at 211 – 279 Skye Rd Frankston
- By post to P O Box 7331 Karingal LPO
- By email to brad@peninsulakingswood.com.au
- By completing and submitting the online proxy form at this link:
Click here for the Online Proxy Form
Proxy forms must be received by not later than 10:00am on Friday 13 September 2024 and if not so received shall be invalid.
- We request that members who have any questions which require a detailed response, to provide those questions to the Chief Executive Officer (heath@peninsulakingswood.com.au) by 7 September 2024. This will allow the Club to provide an accurate and researched response. The Board will respond to these questions in writing prior to the AGM. Questions will still be accepted from members at the AGM, however the ability to provide a detailed response may be limited.
- Life Membership Nomination
Recommendation
Mr. Robert Dowling is elected Life Member of the Club.
In recognition of:
- His services to the Club as Treasurer and President of the former PCGC and PKCGC
- President PKCGC 2017-2019
- Vice-President PKCGC 2016-2017
- Treasurer 2004 -2013 PCGC, 2013-2016 PKCGC
- His vision to conceive of the merger of our founding clubs with Senior Management and the Executive, and courage and sacrifice to ensure its successful endorsement by members.
- His commitment and determination to ensure that PKCGC fulfilled the vision established at the time of the merger.
Background – Rob Dowling
As Treasurer:
- He accurately defined the future options available to PCGC pre merger
- He recognised the need for a merger and the positive outcomes available from it
- Defined the merger terms and process by which it should be completed.
- He completed extensive work on the financial model of the newly merged club including the stamp duty issue, saving the Club considerable costs
- Assisted in defining the roles of the Risk and Future Fund Committees
And then, as President of PKCGC, led the new club through its formative years:
- Governance of the merged entity in transition.
- Course and Clubhouse Projects
- He undertook a significant amount of work in negotiating a financial outcome with the builders relating to the roof of the Clubhouse. This occurred over the space of four years
- Instrumental in building the formative business plan of PKCGC
After his tenure on the Board was completed, Rob provided guidance and support to both Board members and the management of PKCGC. He also participated in a working group that navigated the early stages of COVID -19 and its financial impacts on the Club.
Throughout these times, Rob endured the challenges of dealing with groups and individuals who were against the merger or opposed to projects or policies in one way or another. Given the significance of the Club’s projects this opposition was often severe.
There were times too numerous to mention when the merger may have been derailed were it not for the calm, considered leadership of Rob. His undivided loyalty to the Club and its objectives never failed, despite the most strenuous of tests.
His contribution has been far beyond those expected of volunteer officeholders at a sporting club.
Criteria for Life Membership as set out in the Club’s constitution.
“On the recommendation of the Board, any member who has given outstanding service to the Club or one of the Founding Clubs or service in the interests of golf may at any General meeting of the Club in consideration of that service be elected a life member of the Club without any special payment for such life membership. A two-thirds majority of those present and voting shall be necessary for such election. Every life member shall be entitled to all of the privileges and be subject to all of the duties of a full member of the Club without further payment of annual subscriptions.
In recommending Rob Dowling for Life Membership, in addition to the criteria as set out in the Constitution, the Board also assessed eligibility against an established Board Policy, which included ensuring candidates are universally accepted by the membership and services to the merged club should be the significant qualifying factors in awarding Life Membership.
By order of the Board.
Heath Wilson
Chief Executive Officer